How to Keep Pictures Organized After Converting Photos to Digital

Posted by Julie Morris on Thu, Oct 17, 2013 @ 12:00 PM

How to Keep Pictures Organized After Converting Photos to DigitalWe’ve written a few times about the need to manage image file data after converting photos to digital. Most image-organizing software categorizes photos by date and time. Did you know, however, there is more than one way date information is used?

"Creation date" is the indication of when the file was created, where as "Date Modified" indicates when a change is made to the file. Some photo organizing software uses the "date modified" field, rather than "date created" which can put your carefully crafted photo folders out of order.

Fortunately, there are some software utilities and techniques to help you conquer this problem. You should make changes to your image file prior to importing them into the photo organizing software. Date, time and other information are stored in a standard format called the Exchangeable Image File Format (Exif), which can be edited.

How to Keep Pictures Organized After Converting Photos to Digital

For a Mac, one of the leading software programs is A Better Finder Attributes. This program lets you change the timestamps on various file types (including JPEG and CR2), by setting them to specific times or by batch adjusting them by adding and removing time. This is especially useful if you need to correct the timestamps of images taken with a digital camera with an incorrectly set clock. It’s very easy to forget to change the timezone on a digital camera while on vacation, so this is a particularly handy function.

A Better Finder Attributes is particularly useful because the user can choose to modify the date created, the date modified or both.

Another useful program from the same author is A Better Finder Rename, which can batch rename files. Public Space also has Windows versions of these programs.

If you’re not comfortable editing the file data of your image file, ExifRenamer for Mac has a different approach: It renames your files to the Exif date, which can be handy if you organize your photos in the Macintosh Finder. Another popular tool is ExifTool by Phil Harvey, which is available for both Windows and Macintosh. ExifTool is powerful, with a wide range of file types and capabilities, but does not have a  not drag-and-drop functionality. If you don’t like a command line, shy away from this one!

Don’t forget - before making drastic changes to a group of files, back them up to another folder or drive. That way if something goes awry, you’ll have the pristine original files.

Have you converted photos to digital yet? 

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Topics: photos to digital, Converting photos to digital, convert photos to digital, convert photo to digital

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